CONFERENCE & CONVENTION TERMS & CONDITIONS

Insurance and Liability

The organisers do not take responsibility for any individual, medical, travel or personal insurance. Participants are advised to secure their own insurance policies as necessary. Delegate registration fees do not provide such insurance coverage.

Photography Policy

Photographs will be taken throughout the event for marketing and promotional purposes. If you do not wish for your photo to be taken, please contact us at bpaaoffice@bpaa.org.au

Trade Exhibition

The Tradeshow times will be from 9.00 am to 4.00 pm each day of the conference. Trade display personnel are expected to make themselves available at these times. 

Sign in Forms and Name Badges

All delegates will be required to sign an attendance sheet on arrival each day.  You will also need to sign in using any Government app or QR code for Covid 19 if required.  A name badge will be given to you upon arrival at the conference. This badge is the official pass and must be worn at all times to gain entry to all conference areas and social functions.

Dress Code

Please note smart casual attire is appropriate for conference sessions and social functions. A jacket may be necessary for air-conditioned meeting rooms.

Content

The content and material of all seminars remains the copyrighted property of BPAA for reproductions and distribution purposes. Conference sessions cannot be filmed or recorded for personal use outside of the designated event.

Privacy Policy

The BPAA takes great care to protect the privacy of information supplied by individuals or organisations your contact details will be shared with sponsors involved in the conference.  You will have the option not to share your details. Please inform us in writing prior to the event. 

 

 

CPD Points

The conference program provides attendees may claim 9 CPD points based on the BPAA scale of 25 points per year.

         * TABLE SIZES  

• Table top sizes are approximately 2.000 m x 1.200 m a black table cloth will be supplied. Exhibit area will be approximately 2.500 m x 1.800 m

*PULL UP BANNERS

• Shall be supplied by the exhibitor or sponsor and they are responsible for any damage or injury caused.

 

*SATCHEL INSERTS

• Shall be supplied by the exhibitor or sponsor. All cost shall be borne by the sponsor and are in addition to the sponsorship fees.

 

*ADVERTISEMENTS IN THE CONVENTION PROGRAM HANDBOOK

• All logs and /or artwork shall be supplied to the BPAA a minimum of 4 weeks before the event. All cost shall be borne by the sponsor and are in addition to the sponsorship fees.

 

1. ​

All sponsors and /or exhibitors shall arrange for their own public liability insurance, and will indemnify and keep indemnified both the BPAA and the venue. If required, the BPAA and /or the venue shall be provided with a copy of the Certificate of Currency showing the above.

THE SMALL PRINT

1. Confirmation Process
1.1. Once you complete your online registration form, please check the order carefully
before confirming it. After you have confirmed and submitted your reservation, we will
process your booking.

1.2. It is your responsibility to update us of any changes to your contact details so that we are able to contact you.
1.3. These Terms & Conditions and the Agreement are made only in the English
language.
2. Venue & Special Requirements
2.1. You must comply with the rules and regulations governing the Venue. If you bring
any property to the Venue, you do so at your own risk. We are not responsible for any
loss and/or damage to such property. If you are using car parking facilities at the
Venue, you do so entirely at your own risk. We do not accept any responsibility for any
loss and/or damage resulting from your use of such car parking facilities. We reserve
the right to refuse admission to any person whom we consider in our absolute
discretion to be unsuitable for admission to the conference or to remove such person
after the start of the conference.
2.2. If you have any additional requirements due to a disability, food allergies or for
any other reason, please email us at bpaaoffice@bpaa.org.au  as soon as
possible and, in any event, 7 days before the start of the conference.
3. Conference Changes
3.1. We reserve the right to make any changes to the conference at any time without
prior written notice. For example, such changes may include changing the programme
(including, but not limited to, the speakers), date, time and/or the Venue. Additionally,
any discounts or offers advertised for a particular event (such as “Early Bird” offers)

may be time limited and/or subject to availability and will be subject to additional terms
and conditions.
4. Cancellations & Substitutions
4.1. We reserve the right to cancel a conference at our sole discretion for any reason
and at any time. In the event of such a cancellation, we will enter into discussions with

you about the registration fee/s that you have paid, and we will use reasonable

endeavours to notify you of such cancellation.
4.2. If you wish to cancel, you must email us at as soon as possible at bpaaoffice@bpaa.org.au

as this will impact on whether we can give you a refund of your registration
fees. Unless stated otherwise in the online registration form, if you cancel 30 calendar
days or more before the first day of the conference, we will refund your registration
fees minus the administration fee of $120.00. However, if you
cancel less than 30 calendar days before the first day of the conference, we will not
be able to refund your registration fees.
4.3. If you cannot attend the conference, we are happy to accept a substitute delegate
without charge. Please send your request at least 72 hours before the first day of the
conference at bpaaoffice@bpaa.org.au setting out the name of the delegate who
will not be attending as well as the full name of the substitute, job title and contact
details. If the substitute delegate has differing requirements (e.g. dietary) from the
original delegate, we may not be able to accommodate such changes if we have been
given less than 72 hours’ notice. We may reject any unsuitable delegates at our
absolute discretion. The substitute delegate must be from the same organisation.
5. Registration Fees & Payment
5.1. Registration fees are correct at the time of going to press but may be subject to
changes. The registration fees include light refreshments, lunch and conference
materials, where mentioned in the prospectus or on the website, but not transport

 and accommodation.
5.2. Please note that payment of all registration fees must be made in full prior to the
start of the conference. Payment of any bank transfer charges is your responsibility.
5.3. All sums payable by you under this Agreement are subject to any applicable tax,
levy or similar governmental charge, including GST.

 5.4. All sums due under this Agreement shall be paid in full without any set-off,
counterclaim, deduction or withholding.

5.5. If any registration fees due have not been paid when they are due (“Debt”):

5.5.1. We reserve the right to cancel your registration without warning at any time prior
to the first date of the conference. If we do not exercise our rights of cancellation prior
to the conference, delegates whose registration fees have not been paid by the start
of the conference shall not gain entrance to any of the events.
5.5.2. We shall be entitled to initiate proceedings against you without any notice in
order to recover the Debt;
5.5.3. You shall be liable to pay (a) an administration fee and (b) interest (accruing on
a daily basis) on the amount unpaid, in each case in accordance with the Late
Payment of Commercial Debts (Interest) Act 1998 (whether or not applicable to this
Agreement) from the due date of payment, both after as well as before any judgment
or order.
5.6. Any and/or all costs and expenses incurred by us (including legal costs and
expenses) in recovering sums due under an unpaid invoice shall be recoverable from
you.
5.7. Notwithstanding any other right or remedy, we may have, if you breach this clause
5, We may terminate this Agreement immediately by giving you written notice.
6. Data Protection
6.1. To the extent that you provide us with Personal Data under this Agreement, we
shall process such Personal Data as an independent Data Controller and in
accordance with our Privacy Policy.
6.2. Where you provide us with Personal Data of third parties, you warrant, represent
and undertake that you have complied with all applicable Data Protection Legislation
in respect of such Personal Data, including obtaining all permissions, consents and
approvals of Data Subjects to provide their respective Personal Data to us.
7. Intellectual Property
7.1. Any and/or all IP in the conference materials shall be our sole and exclusive
property (or the appropriate third party owner(s), if any) and you shall not acquire any
rights in such conference materials, including any developments or variations of
them. Nothing in this Agreement grants you any IP rights in the conference materials.
You agree not to reproduce, sell, and/or copy (in whole or in part) the conference
material, except for purposes of post-conference references. If you would like to use
the conference materials for anything else, please email us
at bpaaoffice@bpaa.org.au.
8. Term & Termination
8.1. This Agreement shall be effective from (and including) the day that you pay for
your booking until (and including) the last day of the conference (“Term”).
8.2. We may terminate this Agreement with effect at any time immediately by giving
you 15 days’ prior written notice.

8.3. We shall be entitled to terminate this Agreement in accordance with clauses 5.7
(Registration Fees & Payment) and 11.3 (Force Majeure).
8.4. Either party shall be entitled to terminate this Agreement immediately by giving
written notice to the other, if the other party:
8.4.1. commits any material breach of this Agreement and (if such a breach is
remediable) fails to remedy that breach within 15 Business Days’ written notice of that
breach;
8.4.2. ceases or threatens to cease to carry on its business or substantially the whole
of its business other than for the purposes of amalgamation or reconstruction without
insolvency;
8.4.3. has a winding up petition presented or enters into liquidation whether
compulsorily or voluntarily (other than for the purposes of amalgamation or
reconstruction without insolvency) or makes an arrangement with its creditors or
petitions for an administration order or has a receiver or manager appointed over any
of its assets, or a court or arbitrator with authority to so determine, determines that the
debtor is unable to pay its debts(s);
8.4.4. is an individual, unincorporated association or unincorporated partnership, and
is declared bankrupt or makes any arrangement with or for the benefit of such party’s
creditors or has a county court administration order made against them under the
State of Victoria laws and regulations..
9. Expiry & Termination Consequences
9.1. Expiry or termination shall not prejudice any other rights or remedies you or us
may be entitled to, nor will it affect the accrued rights and liabilities of either of us, nor
the coming into or continuance in force, of any provision of this Agreement which is
intended (explicitly or implicitly) to come into or continue in force, on or after such
expiry or termination.
9.2. Upon expiry or termination of this Agreement, you shall pay any registration fees
that have been invoiced up to (and including) the expiry or termination date but not
paid for.
10. Liability
10.1. Nothing in this Agreement is intended to limit or exclude our liability for (a) death
or personal injury caused by our negligence, and (b) fraud or fraudulent
misrepresentation.
10.2. You shall not exclude or limit your liability under any indemnities given by you
under this Agreement.
10.3. You shall fully and effectively indemnify and hold harmless us and any Group
Company against all losses, actions, costs (including legal fees and disbursements on
a solicitor/client basis), claims, demands, fines, damages and liabilities, of whatever
nature, incurred or suffered by or made against us, whether or not foreseeable, arising

directly or indirectly, wholly or in part, out of or in connection with any breach of this
Agreement by you.
10.4. We shall not (whether in contract, tort, negligence, statutory duty or otherwise)
be liable to you under this Agreement for consequential, indirect or special damages
(including indirect loss of profit and indirect loss of revenue).
10.5. Subject to the clauses above, our maximum aggregate liability to you under this
Agreement (whether arising in contract, tort, negligence, statutory duty or otherwise)
shall not exceed the registration fees you paid to us.
11. General
11.1. Notices. All notices (including any invoices) under this Agreement shall be in
writing and shall be sent to the address specified by the recipient. Any notice may be
delivered by email, by a reputable courier service, or by post. The notice shall be
deemed to have been given if sent by email within 12 hours of delivery to the sender’s
ISP provided within that time no notice of delivery failure has been received, if sent by
courier on delivery and if sent by post 2 Business Days after the notice was posted.
11.2. Disputes. If you are an individual and a dispute arises between us out of or in
connection with this Agreement, we shall negotiate in good faith to resolve the dispute.
If the dispute is not resolved within 10 Business Days of the start of our negotiations,
either of us may refer the matter to the courts. If you are not an individual and there is
a dispute, our respective representatives shall meet within 5 Business Days of receipt
of a written notice of such dispute, in an effort to resolve the dispute. If the dispute is
not resolved within 5 Business Days of that meeting, the dispute shall be referred to
our respective senior management (or their nominees) who shall meet within 5
Business Days of the referral to attempt to resolve the dispute. If, despite following the
process set out above, the dispute is not resolved, either of us may refer the matter to
the courts. This clause shall not restrict either you or us from initiating any proceedings
in respect of a matter where either party has reasonable cause to do so to avoid
damage to its business or to protect or preserve any right of action it may have, or
from applying for or obtaining emergency or interlocutory relief.
11.3. Force Majeure. We shall not be liable to you for any delay or failure to perform
hereunder due to a natural disaster, actions or decrees of governmental bodies,
communicable disease, epidemic, any curtailment to or cancellation of public
transport, strikes or walkouts, acts or threats of terrorism or civil unrest,
communications line failure or any other reason which (a) hinders, delays or prevents
us in performing any of our obligations, (b) is beyond our control of without our fault or
negligence, and (c) by the exercise of reasonable diligence we are unable to prevent
or provide against (“Force Majeure Event”). In such circumstances, we shall be
entitled to a reasonable extension of the time for performing such obligations. If the
period of delay or non-performance continues for 30 or more calendar days, we may
terminate this Agreement by giving you 5 Business Days written notice. In such
circumstances we reserve the right not to refund your registration fees and advise that
insurance should be taken to cover such eventualities. A Force Majeure Event shall
not entitle you to delay payment of any sums under this Agreement. You are
responsible for making your own way to the venue for the event, and you shall remain

liable for all payments under this agreement irrespective of any failure of transport or
other reason why you are unable to attend the conference.
11.4. Publicity. We expressly agree that we and/or a Group Company shall be entitled
to refer to you as a client and/or your company in sales and marketing literature
(including websites) and, if you are a firm or company (or you register in your capacity
as a representative, employee, or owner of a company), reproduce your company’s
prevailing logo or trade mark for that sole purpose.
11.5. Third party Rights. Unless expressly stated, no provision of this Agreement is
enforceable by, or intended to benefit, any person who is not a party to this Agreement.
11.6. Assignment and sub-contracting. This Agreement is personal to you. You shall
not assign, delegate, sub-contract, transfer, charge or otherwise dispose of all or any
of your rights and responsibilities under this Agreement without our prior written
consent. Such consent shall not relieve you from any liability or obligation under this
Agreement and you shall be responsible for the acts, omissions, defaults and/or
negligence of your sub-contractors as fully as if they were your own. We may assign,
delegate, sub-contract, transfer, charge or otherwise dispose of all or any of our rights
and responsibilities under this Agreement at any time without your prior written
consent.
11.7. Amendments and changes. We may revise our Agreement from time to time,
and will post the most current version on our website as soon as possible after the
revised Agreement become effective. For this reason, please check our website
regularly.
11.8. Severability. If any provision of this Agreement is held by a court to be
unenforceable, then that provision shall be deemed to be amended to the extent
necessary, and in a manner consistent with the intentions of the parties, to make it
and the Agreement fully enforceable. The unenforceability of any provision of this
Agreement shall not affect the remaining provisions.
11.9. No Waiver. A delay in exercising, or failure to exercise, any right or remedy in
connection with this Agreement shall not operate as a waiver of that right or
remedy. The waiver of a right to require compliance with any provision of this
Agreement in any instance shall not operate as a waiver of any further exercise or
enforcement of that right. The waiver of any breach shall not operate as a waiver of
any subsequent breach. No waiver in connection with this Agreement shall, in any
event, be effective unless it is in writing and refers expressly to this clause.
11.10. Further assurance. Each party shall do and execute, or arrange for the doing
and executing of, any act and/or document reasonably requested of it by any other
party to implement and give full effect to the terms of this Agreement.
11.11. Remedies cumulative. The remedies under this Agreement are cumulative and
no remedy is exclusive of any other remedy except as expressly stated.
11.2. Status of parties. Nothing in this Agreement shall create, or be deemed to create,
a partnership or joint venture or relationship of employer and employee or principal
and agent between the parties.
11.13. Entire Agreement. This Agreement sets out the entire understanding of the
parties in relation to their subject matter and supersede any prior understanding or

agreement between the parties whether oral or written. Nothing in this Agreement
shall, however, limit or exclude any liability for fraud or fraudulent misrepresentation.
11.14. Governing Law and Jurisdiction. This Agreement and any dispute or claim
arising out of or in connection with it whether in contract, tort (including negligence),
breach of statutory duty or otherwise shall be governed by, and construed in
accordance with, the laws of the State of Victoria Australia, and shall be subject to the exclusive jurisdiction
of the courts.
12. Definitions
12.1. In this Agreement the following terms have the following meanings:
“Agreement”
means these terms and conditions, the booking, and any
documents stated in any of them as being incorporated by
reference;
“Business
Days”
means any day other than Saturday, Sunday, or a statutory
Bank Holiday

“Data Subject” has the meaning set out in the GDPR;
“Group
Company”
means an entity that directly or indirectly controls, is controlled
by, or is under common control with a party. “Control” shall
mean the power, direct or indirect, to direct or cause the
direction of the management and policies of an entity whether

by contract, ownership of shares, membership on the board of
directors, agreement or otherwise;
“IP”
means any and/or all rights in software, inventions, patents,
copyrights, design rights, trade marks and trade names,
database rights, domain names, service marks, trade secrets,
know-how, rights in Confidential Information and other
intellectual property rights (whether registered or unregistered)
and all applications and registrations for and extensions and
renewals of such rights or any of them, anywhere in the world;
“Personal
Data” has the meaning set out in the GDPR;
“Start Date” has the meaning set out in clause 8;
“Term” has the meaning set out in clause 8; and
“Venue” means the venue where the conference takes place.
12.2. The words “including”, “include”, “in particular”, “for example” and any similar
word or expression are illustrative and are not intended in any way to limit the sense
or interpretation of preceding words, and any words which follow them shall not be
construed as being limited in scope to the same class as the preceding words where
a wider construction is possible.
12.3. Clause headings and sub-headings are not be used in its interpretation.
12.4. References to this Agreement or any other document are to this Agreement or
that document as in force for the time being and as amended, supplemented, varied,
modified, renewed or replaced or extended.
12.5. A reference to a statute or statutory provision shall unless otherwise stated be
construed as including a reference to any subordinate legislation (as defined by
section 21(1) Interpretation Act 1978) made from time to time under the statute or
statutory provision whether before, on or after the Start Date.
12.6. A reference to industry regulations, industry codes, or industry guidance, shall
unless otherwise stated be construed as referring to industry regulations, industry

 

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